When applying for employment via email, it is so important to follow the instructions of the employer to send a response. The email letter must contain the reasons about why you are a good candidate for the job. This letter precedes the cover letter and the resume that are attached as PDF or Word documents.
In some companies, employers do not accept attachments so you should paste your cover letter and resume into the email message. Use a simple font style, remove the fancy formatting and avoid HTML codes because you do not know what email client is using the employer.
Electronic letters are characterized by the following:
- Brevity: these letters are short and succinct, but you can include the top two or three most significant points of your career, experience, qualifications, and credentials. Although you want to keep these letters brief, you do not want to totally eliminate all substance.
- Ease of readability: these letters are similar as e-mail messages, easy to read and quick to review and usually with the resume as an attachment or as part of that same message.
- Meaningful subject line: use the subject line of your letter to communicate why you are writing. Feel free to use abbreviations and never send a letter with a blank subject line or a generic “resume” subject. Let your readers know why you are writing so that they will be motivated to open your e-mail.
TIPS TO WRITING AN EMAIL LETTER
The email response has its own format and criteria to consider before you send it. Below you can find a list of tips that you might consider:
- It is logical to attach your resume and cover letter, but it is not be the best method, you should read the instructions of employers.
- Before you respond, read job descriptions to determine the qualifications and requirements.
- Consider calling an employer to know the name of the person your response should be addressed to make a difference from other candidates.
- Create an email response that can be adapted to different job advertisements.
- Use the subject line to inform the reader of the email to what job listing you are applying for.
- Mention if you have included a cover letter and resume in the email message.
- Convey your interest in the job when you respond to convince employer that you are so competitive.
- Follow in contact with the employer after an initial response.
- Follow up an email with a phone call or fax to demonstrate interest and get a quickly answer.
- Use a job response to inquire about other positions and let employer knows that you are available for other positions as well.
- Have a professional email address that does not reveal some illegal as a reason for rejection.
- You can create an original response letter or use a job search engine to create it with its own response.
COMPARISON-LIST STYLE – BULLET STYLE – PARAGRAPH STYLE
When you are writing an email letter, you are usually writing in response to a specific advertisement on the Internet or in a print publication, in which you’ve been instructed to respond via e-mail. Just as with other ad-response letters, you should expose your experience as it pertains to each and every one of the requirements outlined in the advertisement.
First of all, e-mail cover letters are briefer than traditional printed letters. The challenge is to write a letter that highlights achievements and qualifications, communicate values, identify the type of position that candidate is seeking and ask for an interview. The only problem is that you have to write it with fewer words because you have less space, so you keep these letters as simple and straightforward as possible.
The employer will review an email message and will not evaluate the quality and feel of a visually distinctive paper document. But spell-check and proofread the e-mail letter to avoid typos and misspellings because these are no more acceptable online than they are on paper.